Hosting a virtual party requires creativity. Like any social gathering, celebrating is the underlying theme. But unlike a typical gathering, you and your guests will not be in the same physical location.
However, there are many parallels between virtual and in-person gatherings and using them to your advantage will create excitement and connections.
Exactly what bringing a group of people together is supposed to do!
There is always a reason to celebrate, but you’ll want to center your party around an occasion or theme. Family birthday parties or baby showers are events that have special settings or decorations. They also often involve games or activities that, fortunately, can be played virtually.
Your party might be a corporate virtual happy hour, watching a televised sport, or a girls’ night in. Whatever occasion you choose to celebrate, as the host, center your virtual background, the invitations, and the conversation around your chosen theme.
A virtual party requires a virtual location. Choose a platform that you feel comfortable with. The leadership role of a host is expected in setting an etiquette-ful tone and laying out the agenda for a good time to be had by all. With digital parties, duties such as seating and preparing food and drink are off your plate.
But a virtual host should be able to instruct guests on using the chosen platform and may even need to help troubleshoot any issues that arise. Therefore, proficiency with the service you choose is very important.
When setting up the date and time to schedule your virtual platform, there are parts of the typical invitation template you can eliminate before sending the invite.
You will definitely want to include the occasion or theme, the time, and suggested food or beverages – “We’ll be making a virtual toast to Tom for his birthday, so be sure and have your beverage of choice ready.”
Other items to include on your invitation are:
What’s often the most fun at in-person social gatherings is the mingling! And virtual doesn’t offer that possibility. However, as host, you can allow and build in open time. Your agenda can indicate scheduled free time at the end of the party so that guests can stay afterward to talk among themselves. Depending on the virtual platform you use, this may include appointing a volunteer co-host before you depart.
Whether you stay for the open time or not, before you leave the event, make it a point to acknowledge your guests by saying each person’s name and that it was a pleasure that “each of you” could attend. Thank the group for taking precious time to drop by for the virtual party.
Just because it may be difficult to gather in person doesn’t mean celebrations have to go by the wayside. A virtual party may be second to live gatherings, but at least they can bring people together to create memories!